Offer Letter Generator
Write a professional job offer letter with CTC, joining date, probation, salary annexure and acceptance section.
About Offer Letter Generator
This free offer letter generator helps startups, small businesses and HR teams in India send a professional job offer in minutes. Enter the candidate's name, designation, department, annual CTC, joining date, work location, probation and notice period, and a complete offer letter is written for you on your company letterhead.
You can attach a salary break-up annexure and an acceptance section for the candidate to sign. The text is fully editable, so you can adjust clauses to match your policy. Add your logo and signature, pick a style and download the offer letter as a PDF. Everything is generated in your browser; candidate details are not uploaded.
How to use Offer Letter Generator
- Enter your company and the employee or recipient details.
- The letter text is written for you — edit it freely in the text box.
- Pick a style and accent colour, add a signature image if you like.
- Save to your workspace, then Download PDF or Print.
Frequently asked questions
What is the difference between an offer letter and an appointment letter?
An offer letter proposes the job and key terms before joining. An appointment letter is issued on joining and sets out the full terms of employment.
How is the salary break-up calculated?
The annexure uses a common structure: Basic 50% of monthly CTC (the minimum wage share under the Labour Codes in force from 21 November 2025), HRA 50% of Basic, conveyance up to ₹1,600, employer PF 12% of Basic (capped at the ₹15,000 wage ceiling), gratuity 4.81% of Basic and the balance as special allowance. Edit the letter if your structure differs.
Where is my letter stored?
Only in your browser. Use Save to keep it in your workspace and reopen or edit it later.
Can I change the wording?
Yes. The body text box is fully editable. Once you edit it, changes to the details no longer overwrite your text — click “Rewrite from details” to regenerate.
What should a job offer letter include?
The job title, department, start date, CTC, work location, reporting manager, probation and notice period, the date by which the candidate must accept, and a signature from an authorised person.
How do I write an offer letter?
Fill in the candidate and job details, review the generated text, edit anything specific to your company, then sign and download the PDF.
Is an offer letter legally binding in India?
Once accepted, an offer letter is evidence of an agreement on the stated terms. The detailed terms of employment are usually set out in the appointment letter.
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