Appointment Letter Generator
Issue a formal appointment letter with designation, salary, probation, working hours and notice terms.
About Appointment Letter Generator
An appointment letter is the formal document an employer issues when an employee joins, setting out the terms of employment. This free appointment letter generator writes one for you from a few details: employee name and code, designation, department, date of joining, annual CTC, work location, working hours, probation and notice period.
The letter appears on your company letterhead and the wording is fully editable, so you can add leave, confidentiality or other clauses. Add a signature image, choose a style and download it as a PDF or print it. It also works as a simple joining letter or employment letter. Your data stays in the browser.
How to use Appointment Letter Generator
- Enter your company and the employee or recipient details.
- The letter text is written for you — edit it freely in the text box.
- Pick a style and accent colour, add a signature image if you like.
- Save to your workspace, then Download PDF or Print.
Frequently asked questions
Where is my letter stored?
Only in your browser. Use Save to keep it in your workspace and reopen or edit it later.
Can I change the wording?
Yes. The body text box is fully editable. Once you edit it, changes to the details no longer overwrite your text — click “Rewrite from details” to regenerate.
What is an appointment letter?
It is a letter issued on or after joining that confirms the employee's appointment and records the terms of employment, such as salary, probation, hours and notice period.
Is a joining letter the same as an appointment letter?
Often, yes. Some companies call it a joining letter; others use joining letter for the employee's own letter confirming they have reported for duty.
Who signs an appointment letter?
An authorised signatory such as the HR head, a director or the proprietor. The employee usually signs a copy to confirm acceptance.
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