Email Signature Generator
Design a professional HTML email signature for Gmail, Outlook and Apple Mail, then copy it in one click.
About Email Signature Generator
Create a professional email signature with this free generator. Enter your name, title, company, phone, website and address, add a photo or logo by URL and your social profile links, then pick a layout and accent colour. The preview shows exactly how the signature will look.
Click Copy signature and paste it into your Gmail signature settings, Outlook or Apple Mail. The signature is built as a simple HTML table with inline styles, the most compatible format across email clients. It is free, needs no sign-up and runs entirely in your browser.
How to use Email Signature Generator
- Fill in your name, title, company and contact details.
- Add a photo or logo URL and your social profile links.
- Pick a layout and accent colour — the preview shows exactly how it will look.
- Click Copy signature and paste it into Gmail or Outlook signature settings.
Frequently asked questions
Why doesn’t my uploaded photo show in Gmail?
Gmail and most Outlook versions block images embedded inside the signature (data URIs). For a reliable photo or logo, upload it somewhere public (your website, Google Drive with a public link or an image host) and paste the image URL.
Will the signature look the same everywhere?
The signature uses simple tables with inline styles — the most compatible format for email. Rounded corners may appear square in older Outlook for Windows, but the layout stays intact.
How do I add it to Outlook?
Outlook on the web: Settings → Mail → Compose and reply → Email signature, then paste. Outlook for Windows: File → Options → Mail → Signatures → New, then paste.
How do I add a signature in Gmail?
Open Gmail Settings, See all settings, General, Signature, create a new signature and paste the copied signature into the box, then save changes at the bottom.
What is an HTML email signature?
It is a signature built with HTML so it can include formatting, images, links and layout, rather than plain text.
What should a professional email signature include?
Your name, job title, company, phone number and website, and optionally a logo and one or two social links. Keep it short.
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